FIN HR Manager

Position objectives 

Planning, coordinating and implementing HR, Admin and Financial activities and policies in the project ac-
cording to legal obligations and MSF protocols, standards and procedures in order to provide quality,
reliable and transparent information to the organization on the use and allocation of resources in the project
and to realize the HR capacity required to achieve project objectives.  

Responsibilities 

• Calculating, analysing and monitoring the project's HR and Financial operational needs
• Planning, supervising and ensuring the implementation of the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required.
• Supporting the project line managers in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and MSF commitment. 
• Advising on set-up and updating the project's organizational chart and job descriptions and assisting the PC, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts
• Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labour laws.
• Archiving and updating individual employee files, informing them on their rights. Looking for the best options to avoid and/or solve possible labour conflicts in the project.
• Supervising payroll, communicating with the accounting firm, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), ensure on time and accurate salary payments.
• Under supervision of the HRCo, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites 
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures,
  payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project
  level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting
  practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines
  and rules, and using the respective software in place.
• Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial
  reporting of the Project (Homère and Unifield monthly closure, sitreps, etc.)
• Being responsible for all movements and/or accommodation of staff in the Project. 

Selection Criteria 

• Degree in finance, management (business, HR) or administration
• Essential, working experience of at least two years in relevant and similar jobs
• Essential English (Mission language) and Bulgarian is mandatory.
• Computer literacy (word, excel and internet)
• Previous working experience in MSF or in NGO will be highly appreciated.

Competences 

• Cross Cultural awareness, behavioural flexibility
• Results and Quality Orientation
• Team-work and Cooperation
• Effective Management, organizational and communication skills
• Commitment to MSF Principles
• Stress-Management

Conditions 

• Competitive remuneration 6513 BGN gross
• Private health insurance
• Full-time position
• Relocation package (for full time 1-year contracts)